Teaching & Learning

Test Monitor’s Roles and Responsibilities for Testing
Updated 12/30/17
                                                     
The Test Monitor is responsible for the maintaining test security during test administration, including actively monitoring test sessions and keeping test materials secure. The following information also applies to ACCESS and Alternate ACCESS Test Administrators except as noted below.                                                                       
Test Monitor’s Responsibilities before Testing

• Complete or attend any required test-specific or district trainings annually to confirm your understanding of, and intention to implement, policies and procedures applicable to your role to ensure test security and test score integrity.
• For MCA, complete the applicable required Test Monitor Training course.
• For ACCESS and Alternate ACCESS, complete the online Training Courses and Quizzes on the WIDA website for the tests being administering, in addition to required MDE trainings in the Training Management System.
• Ensure you have received information on district policies and procedures for testing.
• Review the Directions for Online Administrations and/or Directions for Paper Administrations for the responsibilities and step-by-step instructions for each test administration. For ACCESS and Alternate ACCESS, review the Test Administrator Scripts.
• Know how to contact the District or School Assessment Coordinator during testing if any test- related issues or questions arise.      
• Know where to pick up secure test materials on the day of the test.
• Know the school’s plan for keeping test materials and test content secure between test sessions when students are taking an assessment over multiple days or taking a break on the same day.
• In conjunction with District or School Assessment Coordinator, know which students are to be provided with appropriate accommodations and/or linguistic supports and any related specific test administration procedures.
• Remove or cover any instructional posters or graphics, including strategy techniques or methods, in the testing room or on student desks. This step can be taken shortly before testing begins.
                        

Test Monitor’s Responsibilities on Testing Days — Before Students Arrive

• Receive secure test materials from the District or School Assessment Coordinator and keep them secure until the test session.
• Make sure there are enough computers/devices or paper accommodated test materials for the number of students taking the test.
• For online testing, make sure you have the student testing tickets for the students in your test session. Ensure all allowable materials for students (e.g., scratch paper, pens, or pencils) are ready to distribute to students as needed       
• Check paper test materials to verify that all the test materials listed on the Test Monitor Test Materials Security Checklist or the ACCESS and Alternate ACCESS Security Checklist are in the test materials you receive.   
• Use the Test Monitor Test Materials Security Checklist or the ACCESS and Alternate ACCESS Security Checklist to assign numbered test booklets to individual students.
• Fill in appropriate information on a new Writing Response Booklet or paper accommodated test booklet for a student for ACCESS or Alternate ACCESS, if directed to do so by the District or School Assessment Coordinator. Ensure that all hand-bubbled information matches MARSS.
• Record extra test materials on the Test Monitor Test Materials Security Checklist or the ACCESS and Alternate ACCESS Security Checklist.      
                        

Test Monitor’s Responsibilities on Testing Days — During the Test

• Verify that students are logged in and taking the correct test.
• For ACCESS, verify that the students testing with the paper accommodated test materials are using the correct grade-level and tier test booklet.
• Follow the script in the Directions for Administrations exactly. For ACCESS and Alternate ACCESS, follow the Test Administrator Scripts exactly.
• Follow the district policies and procedures for restricting student access to cell phones and other devices during testing.
• Stay in the room and actively monitor during the entire test session.
• Know what to do and whom to contact if an emergency or unusual circumstance arises (e.g., a student gets sick, the fire alarm goes off) so that you can continue to actively monitor the students who are testing.
• Know what to do and whom to contact if technology issues are encountered during an online test administration so that you can continue to actively monitor the students who are testing.
• Do not review, discuss, capture, email, post, or share test content in any format.
• Ensure all students have been provided the opportunity to independently demonstrate their knowledge.
• Fully cooperate with MDE representatives conducting site visits or audits, as applicable.
• Document students who require a scribe or translated directions or any unusual circumstances and provide the information to the District or School Assessment Coordinator.
• Notify the District or School Assessment Coordinator of any possible security breaches as soon as possible.

Test Monitor’s Responsibilities on Testing Days — After the Test

• Follow the Directions for Administration exactly. For ACCESS and Alternate ACCESS, follow the Test Administrator Scripts exactly.
• Collect all student testing tickets, scratch paper, and other materials provided during testing (e.g., formula sheets) and keep them secure after each testing session. When testing is completed, return these materials to the District or School Assessment Coordinator or securely dispose of them, if instructed (no more than 48 hours after the close of the testing window).
• Use the Test Monitor Test Materials Security Checklist or the ACCESS and Alternate ACCESS Security Checklist to verify receipt of all test books from the assigned students before they leave the testing room.
• Enter student responses from MCA paper accommodated test materials online, or return test materials to the District or School Assessment Coordinator if the district enters data centrally.
• Keep paper test materials secure after the test session, and return them to the District or School Assessment Coordinator or to a secure location, as directed.

Immediately notify the District or School Assessment Coordinator if any test materials are missing.         

Parent/Guardian Guide and Refusal